Polaris Real Estate (PTY) LTD

Get in Touch

At Polaris Real Estate, we’re here to help you navigate every step of your real estate journey. Whether you’re buying, selling, or investing, our team of experts is dedicated to exceeding your expectations and achieving your goals.

Address

Unit 47 Royal Reef West 85 Pretoria Road Lilianto Boksburg Gauteng 1459

Phone

+2778 416 8311

Email

sales@polarisproperties.co.za

Official Social Media :
Jki-facebook-light Jki-instagram-1-light Linkedin Whatsapp

Rental Services

Renting out your property can be a great way to earn passive income, but managing tenants and maintenance can be a hassle. Let Polaris Real Estate handle the heavy lifting, so you can relax and enjoy the benefits of rental ownership.

Rental Management Options

OPTION A

PLACEMENT ONLY

In this option we offer the
following services:

  • Marketing your property
  • Viewings
  • Tenant Selection
  • Preparation of the lease agreement
  • RedRabbit incoming inspection report
  • Collection of the deposit & first month rental
  • Tenant is then handed over to the landlord
  • On lease expiry, we assist with the renewal
WE CHARGE 1 MONTH RENTAL AMOUNT AS THE PLACEMENT FEE. RENEWAL FEE WILL BE 30% OF THE NEW RENTAL AMOUNT.

OPTION 2

MANAGEMENT ONLY

PS. Applicable to properties that are already tenanted:

  • Invoicing the tenant monthly
  • Invoicing the tenant any fines sent by the complex management
  • Sending warning letters to the tenants as received from complex management
  • Collecting monthly rental & sending to the owner
  • Attending to maintenance queries
  • Sending the owner detailed quarterly statements & reports regarding their property management issues
WE MANAGE AT 10% OF THE RENTAL AMOUNT. RENEWAL FEE WILL BE 30% OF THE NEW RENTAL AMOUNT.

OPTION 3

PLACEMENT & MANAGEMENT

  • Marketing your property
  • Tenant Selection
  • Preparation of the lease
  • Incoming & Exit Inspection
  • Handover of keys
  • Invoicing the tenant monthly
  • Invoicing the tenant any fines sent by the complex management
  • Sending warning letters to the tenants as received from the complex management
  • Collecting monthly rental & sending the rental to the owner
  • Attending to maintenance queries
  • Sourcing quotes for repairs & sending them for approval
  • Sending detailed monthly statements & reports regarding management issues
  • Renewals of lease agreements
WE CHARGE 1 MONTH RENTAL AS THE PLACEMENT FEE & MANAGE AT 7.5% OF THE MONTHLY RENTAL. RENEWAL FEE WILL BE 30% OF THE NEW RENTAL AMOUNT.

Owners with 3 or more properties are eligible for a bulk promo of 5% MANAGEMENT FEE

OPTION 4

PLACEMENT, MANAGEMENT & UTILITIES

  • Marketing your property
  • Tenant Selection
  • Preparation of the lease
  • Incoming & Exit Inspection
  • Handover of keys
  • Invoicing the tenant monthly
  • Invoicing the tenant any fines sent by the complex management
  • Sending warning letters to the tenants as received from the complex management
  • Collecting monthly rental & sending the rental to the owner
  • Attending to maintenance queries
  • Sourcing quotes for repairs & sending them to the owner for approval
  • Sending detailed quarterly statements & reports regarding management issues
  • Renewals of lease agreements
  • Monthly payment of rates & taxes to relevant municipalities
  • Monthly payment of levies to the relevant body corporate
  • Email us your most recent Municipal rates & taxes statement.
WE CHARGE 1 MONTH RENTAL AS THE PLACEMENT FEE & MANAGE AT 10% OF THE MONTHLY RENTAL. RENEWAL FEE WILL BE 30% OF THE NEW RENTAL AMOUNT.

Owners with 3 or more properties are eligible for a bulk promo of 7.5% MANAGEMENT FEE

Assess Your Property Market

Before you welcome tenants, we take a multi-pronged approach to maximize your investment. We'll conduct a market analysis to determine the optimal rental rate, inspect your property for potential improvements that attract high-quality tenants and boost income, and advise on any necessary maintenance or refurbishments to address safety concerns and minimize risk. Ultimately, our goal is to find trustworthy tenants who will keep your property clean and well-maintained, giving you peace of mind and maximizing your return on investment.

Marketing Your Property

We'll expose your property to a wide range of qualified tenants through our multi-channel marketing strategy. This includes listing your property on various online platforms, including our own website, matching potential tenants from our database, and leveraging our relationships with major organizations and relocation services to target corporate renters. We'll also conduct professional viewings to showcase your property and answer any questions from interested parties.

Tenant Selection

Our rigorous tenant selection process ensures you find the perfect fit for your property. We leverage our proactive marketing strategies to attract reliable applicants, and then meticulously screen each one. This includes accompanying them on viewings, verifying references (employment and previous landlords), and conducting a thorough credit check. Finally, we'll provide you with all the information you need, including application documents and credit reports, to make an informed decision about your next tenant.

Preparing the Lease Agreement

To ensure a smooth start to your tenancy, we'll handle all the pre-move-in essentials. This includes preparing a legally binding lease agreement, collecting rent and the security deposit, and conducting a meticulous inspection of the property. We'll document the condition of the property (including fixtures and fittings) with a detailed written report and photos, creating an "Entry Condition Report" for your reference. Additionally, we can prepare an inventory of contents for the tenant to sign if necessary.

Routine Inspections

To ensure your property remains in top condition, we conduct bi-annual inspections. Following each inspection, you'll receive a detailed written report outlining the overall state of the property, how well the tenants are maintaining it, and any potential repairs or maintenance needs that may arise in the near future. This proactive approach allows you to address any issues promptly and keep your investment in excellent shape.

Collection of Rent

While rent is always due in advance as per the lease agreement, we understand that unforeseen circumstances can sometimes lead to late payments. To ensure timely rent collection, we implement a clear and progressive procedure. We begin with friendly reminders via email, followed by phone calls. If rent remains unpaid after a designated timeframe, we send a formal notice to remedy the breach and conduct a property inspection. As a last resort, after the legal minimum grace period, we may issue an eviction notice. However, due to our rigorous tenant selection process, we've rarely had to reach this stage, with most late payments being resolved amicably.

Repairs and Maintenance

We understand that repairs and maintenance are an essential part of property ownership. That's why we offer a flexible system to meet your needs. Our network of reliable and qualified tradespeople can handle any repairs promptly and efficiently. Whether you prefer us to manage all maintenance matters on your behalf, or if you have specific tradespeople you'd like to use, we're happy to accommodate your preferences.

Achieve Stress-free Rental Management

Maximize your return on investment. Contact Polaris Real Estate today for a free consultation and let us handle everything!

Contact Us Today!